Meeting Minutes Sept

Anza Trail Pto Meeting 09-01-09

Meeting Start: Called to order at 5:42

Welcome and introduction of Board Members by Amanda Martinez

It was noted by the President that Kadar Hamilton is no longer the treasurer. He handed over most of the financial paperwork at the board meeting on Wednesday August 26, 2009.

Treasury Report: Amanda Martinez

2943.70 PTO

500.42 belongs to teachers from last falls carnival

Memberships: Michelle Bell

Going to be membership dues for 2009-10, there is a due of $10. You get voting rights and get one dollar off every PTO function per family. This is geared to create more of a PARENT involvement with family.

If there is a free event from PTO, and you are a member, you will get something for your membership, sno-cone, drink…etc

There is going to be a contest during the next two weeks, the class that has the most PTO memberships will get a sno-cone party.

Fundraiser/Programs:

• Fry’s Cool Cash: Gina Gonzales
  • IN 2009-10 school year, for every 50,000 dollars that we collect we get 500 dollars.
  • Barcode is on top of agenda, you need to take it to be scanned once with your VIP card. Make sure your receipt says cool cash with a 0.00 charge the first time, but takes two weeks to catch up and show it again. The PTO will have to register every year and obtain a new barcode.
• ESCRIP: Amanda Martinez
  • We are waiting for ESCRIP to complete registration. The closest location is at Safeway. We get a monthly percentage check. The max is 12,000 per year.
  • We are still looking into a complete list of vendors nearby
• Great American Cookie Dough Fundraiser: Conor Eavey
  • Oct 20^th to Nov 3^rd, we get 40% of total sales. This is our first real big fundraiser that the PTO has ever done.
  • Questions about how to pick up product, most likely be done at parent pick-up. May look into renting, a refrigeration storage portable facility for the day for pick up

Committees:

• Box Tops: Nathan Jeffreys
  • Teo is passing this duty along to Nathan Jeffreys. They are still going to collaborate on how to make it a smoother process for pick up. May have a collection spot in each building. What about competition between the grade levels? Nathan and Teo are still going to look into the best method of competition and pick up method.
• Hospitality: Sherri Beam
  • Duties to include organizing feed a teachers be a contact for new parent who may have questions for parents. Teacher appreciation week will still happen this year and will be coordinated by this committee. Teachers were asked to get the board suggestions on food for October’s feed a teacher.
• Webmaster: Tim Hungerford
  • Tim is still webmaster. Amanda commented on how wonderful he is doing and the quick turn around for getting things posted! Tim will work on putting a volunteer sheet on the website. Fry’s barcode is on the website.
• Teacher Rep: Mrs. Bass
  • Mrs. Bass has agreed to be a middle school rep. Ms. Ulibarri has agreed to be the elementary rep. They will contact Gina with their findings and question.

• Coyotes Coins:
  • Gina explained the program, but we still do not have a rep. The top class on a monthly basis will get a sno-cone party. We would like a parent to help because the parties will be set during the day.
• Ronald McDonald Soda Tabs:
  • Lynette Hungerford will be heading this up. We will be gathering gallon jugs to collect pop tabs and it will help children and families in need. The class that collects a whole gallon first will win a sno-cone party, then the contest will start over again.

PTO Snack Bakes: Mr. Eavey

To date there is a conservative number of at least several hundred dollars that has been lost in inventory or cash. In one week the PTO lost over 121.00 It was proposed that the snack shop be closed. Vote: No opposition to closing it. Unanimous vote to close it. As of this meeting the PTO will no longer buy new inventory for the PTO snack bar. We, as a board, are going to look into getting some sort of vending machine to at least provide something for the teachers, this may not be ran through the PTO though. The PTO asked that others let us know if they know of vending companies.

Events:

September Movie Night

We are looking into a movie night in mid to late September. They have not been very profitable so we are going to change how they have been run. A major problem last year was having parents just drop off students. We are going to try to have new events, face painting, pizza, etc. We want to make this a family movie night and have the whole family there. Want to buy popcorn ahead of time that is already made. The date will be posted as soon as we know, look for it on the website. Possible movie to show: How to Eat Fried Worms (did well last year since many kids had never seen it), Beverly Hills Chihuahua, Hannah Montana the movie that just came out.

November Carnival is not going to happen this year in November, but we will have a carnival sometime in the year.

We may try to do a Middle School Formal and a Guitar Hero Night.

We are going to look into maybe selling food at home sport nights, football, softball, etc.

Student Representatives:

Rachel Graminski and Serina Murphy are both student council reps that were present and this meeting. They noted that student council is doing a can food drive and are collecting recyclable from each class on a weekly basis.

National Junior Honors Society is doing the babysitting during the meeting, thank you so much guys!

Bylaws:

This board has a new set of bylaws that this board has put together this year. We have created this to mirror PTO standards, so they are no longer “standing rules”. They are posted on the website.

Nomination/Elections:

• Treasurer: Karina Roiz
  • Voted for Karina to be treasurer.
• Co-Fundraising Coordinators: Nina Shoals
  • Nina Shoals and Texie Gomm were voted to be co-fundraising coordinator
• Volunteer Coordinator: Teo Beam
  • Teo Beam was voted in.
• Secretary:
  • Anyone want to be secretary??? No one volunteered at meeting

Principals Report: Clarisa Rodriguez and Kathy Shiba

Kathy brought up that we just took our DIBELS test for kindergarten through third. This is a state mandated test. Galileo is coming up as well so be prepared for your student to come home talking about these two. They both are designed as a way so teacher can design a curriculum to help our students perform at their best and students can master each standard.

The school is putting a community service project to not only help the community and to create a community of learners here at Anza. Classes are paired up so there are older children with younger children to all work together. If you have any ideas please bring it to your teacher’s attention or someone at school.

Other:

• We are trying to have Sertinos coffee here for next months meeting.
• If you wanted to volunteer, please sign up for only what you want to do or what you want more information on. We will not bother you for other stuff if you don’t want.
• Nothing certain for middle school dances but we are looking into it. However, student council has two dances and yearbook has one at the end of the year during the school day.
• Want to bring to everyone’s attention that Adopt a Classroom is a great program that every teacher should be made aware of. You can donate to any class. You can even donate to a teacher that is not signed up yet. PTO would like to put Anza Trail as a school. Teachers present agreed.
• Mrs. Eves was elected teacher of the month for the month of September. The TOM winner will a gift from the wish list and get lunch from a place of their choice with Amanda. A chance for that teacher to give suggestions or ask questions.
• We would really like to have a volunteer parent for each grade that would act a coordinator for each grade to help out with grade level functions.
• Please have anything that you want added to the agenda to Mr. Eavey at least a week prior to the PTO meeting. This also goes for anything that needs volunteers please report that to Teo.

Meeting ended at 6:28